Meeting Minutes 2020-11-11 13:00 @ zoom
Purpose
Discuss federal tax exempt status application and founding company documents. This is the first meeting with legal and the full team.
Attendees
Tucker Ely, Cole Mathis, Douglas Moore and Ellis Carter
Governance Structure
Discussion
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75% voting threshold for removing offiers. No members, just offiers and directors.
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Board can be variable in size.
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Officers:
- President - Tucker Ely
- Secretary - Douglas Moore: responsible for meeting notices and corporate records
- Treasurer - Cole Mathis: Finances
Action Items
None at this time
Conflict of Interest Policy
Discussion
Ellis is sending the policy. We have to disclose any decision that affects our self-interest. We must recuse ourselves from votes with such conflict.
Need clear policies and procedures for decision making.
Action Items
| Action Item | Person Responsible |
|---|---|
| Review and edit the policy where necessary | All attendees |
Document Destruction
Discussion
Ellis is sending the policy.
Action Items
| Action Item | Person Responsible |
|---|---|
| Review and edit the policy where necessary | All attendees |
Whistleblower Policy
Discussion
Ellis is sending the policy.
Action Items
| Action Item | Person Responsible |
|---|---|
| Review and edit the policy where necessary | All attendees |
Confidentiality Agreement
Discussion
All board members, employees, etc… must sign a confidentiality agreement during onboarding, and then anually.
Action Items
| Action Item | Person Responsible |
|---|---|
| Review and edit the policy where necessary | All attendees |
Committees
Discussion
Can be created or abolished by a board resolution.
Action Items
None at this time.
Ethics Policy
Discussion
An ethics policy is not typically included in the founding documents, but we can adopt one for our purposes.
Action Items
| Action Item | Person Responsible |
|---|---|
| Find examples from other non-profits | 39A board members |