Meeting Minutes 2020-11-11 13:00 @ zoom

Purpose

Discuss federal tax exempt status application and founding company documents. This is the first meeting with legal and the full team.

Attendees

Tucker Ely, Cole Mathis, Douglas Moore and Ellis Carter

Governance Structure

Discussion

  • 75% voting threshold for removing offiers. No members, just offiers and directors.

  • Board can be variable in size.

  • Officers:

    • President - Tucker Ely
    • Secretary - Douglas Moore: responsible for meeting notices and corporate records
    • Treasurer - Cole Mathis: Finances

Action Items

None at this time

Conflict of Interest Policy

Discussion

Ellis is sending the policy. We have to disclose any decision that affects our self-interest. We must recuse ourselves from votes with such conflict.

Need clear policies and procedures for decision making.

Action Items

Action Item Person Responsible
Review and edit the policy where necessary All attendees

Document Destruction

Discussion

Ellis is sending the policy.

Action Items

Action Item Person Responsible
Review and edit the policy where necessary All attendees

Whistleblower Policy

Discussion

Ellis is sending the policy.

Action Items

Action Item Person Responsible
Review and edit the policy where necessary All attendees

Confidentiality Agreement

Discussion

All board members, employees, etc… must sign a confidentiality agreement during onboarding, and then anually.

Action Items

Action Item Person Responsible
Review and edit the policy where necessary All attendees

Committees

Discussion

Can be created or abolished by a board resolution.

Action Items

None at this time.

Ethics Policy

Discussion

An ethics policy is not typically included in the founding documents, but we can adopt one for our purposes.

Action Items

Action Item Person Responsible
Find examples from other non-profits 39A board members